The Salary Budget Module has been designed to match planning required in an ever-changing organizational environment. From personnel changes to variances in activity, managers are faced with planning for their salary requirements on a classification by classification, person to person basis. Staffing patterns have to reflect planned statistics and external factors. On top of all this, the created budget has to be precise.
Managers are being held accountable for meeting approved budget, and in order for organizations to enforce this managers must be given the tools to not only create precise calculations, the budget data has to be comparable to payroll actual data right down to the earning and benefit codes. The detailed Salary Budget module is a precise, data-dictionary driven system that creates a budgeting process that replicates the core of a payroll system. Extensive tools are included that make entry simple and precise, and auto calculations turn budgeting for certain earnings into altering a simple percentage.
The staff schedule system is the backbone of the entry system. With a one or two week staffing pattern, managers can develop the requirements quickly through Monday through Sunday shift entry. Where a staffing pattern is unnecessary, regular hours can be entered as position FTEs or hours required. Vacancies are automatically created if the budget created requires more individuals than are currently assigned. Staff schedules are user-created templates, allowing Finance to set up standardized budgeting entry screens with only those earning codes necessary to a given manager’s budget.
Worksheets acting as a grouping method for similar employee classification groups, with further subdivision by Employee Organization (contract/bargaining unit) and Employee Type (full-time, part-time, casual, etc).
For control and ease of use, data dictionaries are extensive and managed by finance, requiring a once-a-year alteration to reflect changing government standards. Our system also tracks wage increases, salary grid increases, vacation entitlement and increases, and allows for overrides of the above for any red circle employees.
Compensation budgeting occurs typically on a maximum twenty-seven period horizon, and is accrued back to the General Ledger Budget module on a twelve or thirteen period basis.