**wss 12/15/22

Budget Version Master Record Table – includes all settings required to control access and process.

Schedule for Deletion – Sets the Delete column to True. A nightly job on the server will look for versions marked for deletion and delete them.

Delete Version – will immediately delete all records tied to the selected version.

A: Versions

Fiscal Year – Select Fiscal Year. Link  Fiscal Years
Distribution Type – Select from List. Link   Distribution Types

Version –  enter text for Version name.
Description – enter text for description of version.
Has Notes – Flag to indicate whether Notes have been attached.
Notes Preview – preview of any entered Notes text.
Security Level – select access security level

Edit Security Level – select edit security level.

Inactive – flag to indicate version inactive.
Frozen GL Period? – Flag to indicate budget entry for GL Period frozen for this Version
Frozen Pay Period? – Flag to indicate budget entry for Period Period frozen for this Version
Frozen – Flag to indicate Budget entry frozen for this version.
Frozen Effective Date – Entries allowed after this date otherwise frozen.
Delete – flag must be set to delete version which is a double check on deletion.
FY Begin Date –  Fiscal Year Begin Date.
FY End Date – Fiscal Year End Date.

Notes also mentioned at  Manage Cube Notes .

Double Left on Has Notes opens edit screen for adding Notes & Attachments.

B: Utilities

Enter Start Fiscal Year.

Enter End Fiscal Year

Select Add Missing Budget Versions –
      What It Does: Creates Budget Versions using the start/end fiscal year as a parameter.  Requires that the fiscal years are defined first.