General Ledger Budget

1.2.0.1 May 2019 DH
**wss 1/30/23

GL Budget
Minimum Required Filters: Version(s), Account type(s) and at least one of:
Simple / normal filter: Cost Centre or Secondary Accounts OR
Complex filters available: Secondary groups, Cost Centre Tree level, Secondary Tree level (Pull down Advanced Search option next to Reload data)
Note: Site can configure filter options to eliminate multiple cost centres or multiple version options

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The top line is used as a filter or selection to list the records that will be edited/added, etc.
The second line which is shown as Summaries will de addressed further in the documentation. Account summary displays aggregation of details lines to single General Ledger account level to review.

With filters entered, select Reload data to load. Most utilized is tab BA: Non-salary. Site will default in required columns (with local labels for multi-purpose items such as adjustment columns) as your default view. Records that are tagged within the secondary accounts as “GL” will display in this tab only.
Note: Optional summaries can be displayed by expanding the ‘Summaries’ panel using the Down Karat character on the far right of the screen. Continually displaying the extra data does slow down the data pull as more information for these summaries so utilize as required only.

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Views
Add Row – Using Selected Row’s Account Information
Add Row – Using Account Info Dialog
Hide ID and Line #

Account and Line Items View
BA: Non-Salary

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Account and Line Items View
BB: Salary
Detailed Salary records transferred from the salary modules can also be viewed (Read-only)

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Account and Line Items View
BC: All
The BC tab displays both Non-Salary and salary together.

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B: Account Summary

Views
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C: Power User – Data Entry – Left Side Panel

Power user data entry screen displays more or all columns for users requiring additional columns access.

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C: Power User – Data Entry – Right Side Panel

ID refers to the internal unique record number for the detailed line, while line number refers to which line within this same GL account such as travel.
(ie a specific GL line may be entered in more detail for documentation purposes including notes, reason codes and so on.) Calculate using Distribution refers to whether the base and adjustment columns are used as the source to calculate budget amount (default) or if the distribution amounts for GL period 1-12 are used as the source.

Views
Hide ID and Line Item #

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??? Insert Fields

Account summary displays aggregation of details lines to single General Ledger account level to review.

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